Member Directory Privacy Policy

Kingston Arts Council
Last Updated: April 16, 2025

The Kingston Arts Council (KAC) is committed to protecting the privacy of our members. This Privacy Policy outlines how we collect, use, and manage personal information submitted through the KAC Member Directory, hosted via the Ultimate Member plugin on our website.

1. Information We Collect

When you register for a KAC Membership and opt in to be listed in the Member Directory, we may collect the following information:

  • Full name or preferred name
  • Artistic discipline(s)
  • Location (city or region)
  • Contact information (email, website, social media links)
  • Biography or artist statement
  • Services offered
  • Portfolio images or links
  • Any other information you choose to submit as part of your profile

2. Use of Your Information

The information you provide will be used to:

  • Display your profile in the publicly accessible Member Directory
  • Allow users to search, filter, and view your work and contact details
  • Promote arts engagement and professional connections in the Kingston region

We do not sell or share your data with third parties for marketing or commercial purposes.

3. Consent and Control

Participation in the Member Directory is optional. You must opt in to be publicly listed. You may:

  • Choose which fields to display publicly
  • Edit, update, or remove your profile at any time

You can manage your profile and privacy settings via your account on the KAC website, or by emailing PCC@ArtsKingston.ca.

4. Directory Visibility

  • The Member Directory is publicly accessible through the KAC website.
  • Information you choose to display may be indexed by search engines.
  • You may choose to hide your email address or other personal contact information from public view.

5. Data Storage and Security

  • The KAC website is hosted on a secure server and uses SSL encryption.
  • The Ultimate Member plugin stores data within our WordPress environment and follows WordPress security protocols.
  • Access to administrative data is restricted to authorized KAC staff and web administrators.

While we take reasonable steps to secure your data, no method of transmission over the internet is 100% secure. By opting in to using the Directory, you acknowledge this risk.

6. Member Responsibilities

Members are responsible for the accuracy of the information they provide. Profiles may not include:

  • False or misleading information
  • Hate speech, harassment, or inappropriate content
  • Unsolicited advertisements or spam

KAC reserves the right to moderate, edit, or remove profiles that violate these terms or our Code of Conduct.

7. Changes to This Policy

We may update this Privacy Policy as needed. Any changes will be posted on this page and, when appropriate, communicated via email. Continued participation in the Directory after changes indicates your acceptance of the updated terms.

8. Contact Us

For questions or concerns about this Privacy Policy or your data, please contact:


Kingston Arts Council
Email: PCC@ArtsKingston.ca
Website: www.artskingston.ca