APPLY TO CKAF - OPERATING

 

The City of Kingston Arts Fund (CKAF) provides grants to local arts organizations and projects to foster creativity at all levels and enrich how Kingston residents experience and engage with the arts. CKAF celebrates Kingston’s arts community. Click here to read more about the program.

CKAF Operating Grants support incorporated non-profit arts organizations located in the City of Kingston who exhibit high achievement in arts programming and fulfill a significant role in the Kingston community through the arts. A jury of peers assesses applications and awards grants between $10,000 and $75,000 for a period of one year.

Applications are to be submitted by email before 5pm EST on 21 April, 2021.

CKAF Operating Grant recipients must meet the following objectives:

I. Engage Kingston artists with professional opportunities and industry-standard compensation;
II. Nurture creativity and arts engagement for all Kingston residents;
III. Address current needs in the Kingston community;
IV. Strengthen and expand access to the arts;
V. Create inclusive activities and equity practices that reflect the diversity of artists, arts communities and audiences in Kingston;
VI. Foster collaboration between emerging and established artists and arts organizations across disciplines;
VII. Build capacity in the arts and culture sector through professional development, mentorship and investment in sustainable, relevant, high-quality artistic work; and
VIII. Cultivate community partnerships across private and public sectors.

 

ELIGIBILITY

Organizations applying to this program must have a mandate or mission focused on artistic endeavours (either creation or presentation) and activities consistent with this mandate or mission. Additionally, they must be incorporated for at least two years as a non-profit organization or be a distinct and discrete arts organization within a parent non-profit institution that has been incorporated for at least two years. 

Applicants must be in good standing with the municipality, specifically in regard to previous grants from CKAF, the City of Kingston Heritage Fund, and/or the Community Investment Fund. Please note that all applicants must include artist fees as an expense to be eligible for CKAF grants. 

An organization cannot receive a CKAF Operating and a CKAF Project grant in the same year. However, an organization may apply to both programs. If their Operating application is successful, their Project application will be disregarded. 

Review the complete information on eligibility, funding period, assessment criteria, and reporting in the 2021 CKAF Operating Guidelines

 

DEADLINE AND SUBMISSION

If you are a new operating applicant, you are required to book a meeting with Felix Lee, Grants Coordinator. You can reach Felix at grants@artskingston.ca.

Applications are to be submitted by email before 5pm EST on 21 April, 2021.

Applicants submit one (1) digital copy of their application to grants@artskingston.ca

To complete the application, you will need Adobe Reader and Microsoft Excel. Complete instructions can be found on the first three pages of the application. 

Operating applicants must create an account with Canadian Arts Database / Canadian Arts Database / Données sur les arts au Canada (CADAC) and submit Financial and Statistical reports. You can find more information and technical assistance on their website: https://thecadac.ca/login.aspx. 

If you are a first time operating applicant, you are required to book a meeting with Felix Lee, Grants Coordinator, before 19 March 2021. You can reach Felix at grants@artskingston.ca. 

 

APPLICATION FORMS AND GUIDELINES

Applications are submitted by email to grants@artskingston.ca. Applicants should send one (1) email with the complete application attached. Do not submit hard copies or paper copies of your application. If you require accommodations in the application process, please contact grants@artskingston.ca or call 613-546-2787 in advance of the deadline.

2021 CKAF Operating Grant Guidelines
2021 CKAF Operating Grant Application Form
2021 CKAF Operating Grant Application Previous Year Program Form
2021 CKAF Operating Grant Application Request Year Program Form

 

REPORTING REQUIREMENTS

All CKAF Operating Grant recipients are required to submit an Interim Report. The 2021 Operating Grant Interim Report deadline is 14 January 2022

2021 Operating Interim Report forms will be posted soon. 

For organizations applying to the Operating Grant program in 2022, the Final Report will be integrated into the 2022 application form. Organizations that choose not to apply in 2022 are required to inform the KAC and submit a Final Report.


COVID-19

The KAC and the City of Kingston are committed to the continuation of CKAF. We want to support our applicants and recipients through the 2020 and 2021 grant cycles. It is our priority that grant recipients are able to make the best decision for our community without fear of penalties.  If you are forced to cancel your activities or withdraw your application as a result of COVID-19, it will not impact your future eligibility as a CKAF applicant. 

At this time, Ontario has outlined a COVID-19 response framework. We strongly encourage you to review this information and create a contingency plan to comply with the highest level of restriction possible, even for programs or activities scheduled for fall 2021 and winter 2021/22. Information on Ontario’s framework can be found here: https://www.ontario.ca/page/covid-19-response-framework-keeping-ontario-safe-and-open

For applicants: Please keep in mind that your application is assessed on viability. Your plans must be adaptable to new public health measures. You must include in your application contingency plans that demonstrate to the jury that you will be able to meet your goals even as the response to COVID-19 continues to evolve. If you fail to present a viable plan, it will impact the jury’s assessment of your application. 

For current CKAF recipients: Please contact the KAC as soon as possible if you must alter your plans or activities to comply with new public health measures. Because the situation continues to be dynamic, we anticipate that some of your activities may have to be delayed or modified. Before you cancel or postpone your activity, we ask you to consider the following: 

- The artists and staff you have contracted will be greatly impacted by this loss of income, so please consider how they can be at least partially compensated;
- You may encourage your audience to make a donation in lieu of purchasing a ticket or to donate their ticket price instead of requesting a refund;
- If you have insurance, this situation may qualify for compensation; and
- You should track the impact on your finances and document any losses in case there are mechanisms for compensation in the future. 

More specific information for our region can be found on KFL&A Public Health’s website: https://www.kflaph.ca/en/index.aspx.

 

CKAF SUPPORT

Meetings: Schedule one-on-one remote meetings with Grants Coordinator Felix Lee: grants@artskingston.ca.

 

WEBINARS

 

2021 CKAF: Important Program Updates, March 4th at 6:30pm.
This session will review important changes to 2021 CKAF Operating and Project Grant Programs in response to the impacts of COVID-19, and provide resources for new applicants and current recipients.
ASL and live captioning available.
Sign up by clicking here.

2021 CKAF: Applying to Project Grants, March 18th at 6:30pm.
Save the date, more information coming soon.
The session is intended for new and returning Project grant applicants but is not mandatory. It will include a detailed review of the 2021 Project Grant Guidelines, Application Forms and Assessment Criteria, as well as a Q&A about the CKAF grant process.
ASL and live captioning available.
Sign up by clicking here.

 

ACKNOWLEDGMENT REQUIREMENTS

As outlined in the Terms of Reference of CKAF funding, all grant recipients are required to acknowledge the support of CKAF by using City of Kingston and the Kingston Arts Council logos in advertising, programs, events and brochures relating to the activities for which funds are granted.

If the recipient is unable to include these logos in a design (as when, on small flyer or advertisement, space does not permit them to be legibly included), the recipient must acknowledge the support of CKAF by specifying it in the text of the item.

If you require different formats or clarification regarding the acknowledgement requirements, please contact the KAC at grants@artskingston.ca.

 

CITY OF KINGSTON LOGOS

City of Kingston (Black) 
City of Kingston (White)

KINGSTON ARTS COUNCIL LOGOS

Kingston Arts Council (B&W)
Kingston Arts Council (Colour)

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