APPLY TO CKAF – PROJECTS

 

The City of Kingston Arts Fund (CKAF) provides grants to local arts organizations and projects to foster creativity at all levels and enrich how Kingston residents experience and engage with the arts. CKAF celebrates Kingston’s arts community. Click here to read more about the program.

CKAF Project Grants support arts projects from collectives and incorporated non-profit organizations. A jury of peers assesses applications and awards grants between $5,000 and $15,000 for a period of eighteen months from July 2021 to December 2022.

 

CKAF Project Grant recipients must meet the following objectives:

I. Engage Kingston artists with professional opportunities and industry-standard compensation;
II. Nurture creativity and arts engagement for all Kingston residents;
III. Address current needs in the Kingston community;
IV. Strengthen and expand access to the arts;
V. Create inclusive activities and equity practices that reflect the diversity of artists, arts communities and audiences in Kingston;
VI. Foster collaboration between emerging and established artists and arts organizations across disciplines;
VII. Build capacity in the arts and culture sector through professional development, mentorship and investment in sustainable, relevant, high-quality artistic work; and
VIII. Cultivate community partnerships across private and public sectors.

 

ELIGIBILITY

Groups applying to CKAF Project Grants must be:

- An incorporated non-profit organization;
- A distinct and discrete arts organization within an incorporated non-profit parent organization;
- An unincorporated artist or community collective; or

- An unincorporated artist or community collective with a sponsor that is an incorporated non-profit organization.

Collectives applying to CKAF may have an artistic purpose or a community purpose. They must have at least three members. They may apply directly or with a sponsor:

- To apply directly, collectives must have three members sign the application. They must have a bank account in their own name. They must submit two letters of reference. 

- To apply with a sponsor, collectives must have three collective members and two representatives of the sponsor sign the application. A sponsor may be any incorporated non-profit organization in Kingston that is not the KAC. They must include a letter of support identifying how the sponsor will engage with the project. The sponsor will receive funds in their bank account and the KAC may look to the sponsor for financial reports if the collective does not provide them.

Applicants must be in good standing with the municipality, specifically in regard to previous grants from CKAF, the City of Kingston Heritage Fund and/or the Community Investment Fund. Please note that all applicants must include artist fees as an expense to be eligible for CKAF grants. An organization cannot receive a CKAF Operating and a CKAF Project grant in the same year. However, an organization may apply to both programs. If their Operating application is unsuccessful, their Project application will be considered.

Review the complete information on eligibility, funding period, assessment criteria, and reporting in the 2021 CKAF Project Guidelines. 

 

INSURANCE 

All Project Grant recipients must provide either a quote for or proof of $5 million liability insurance before KAC can release CKAF funds. Grant recipients may use grant funds to cover the cost of insurance. Insurance must be secured and paid for before project activities begin. The KAC can help grant recipients connect with a suitable insurer.

 

DEADLINE AND SUBMISSION

Applications are to be submitted by email before 5pm EST on 21 April, 2021.
Applicants submit one (1) digital copy of their application to grants@artskingston.ca.
To complete the application, you will need Adobe Reader and Microsoft Excel. Complete instructions can be found on the first three pages of the application. 

If you are a first time applicant, you are encouraged to book a meeting with Felix Lee, Grants Coordinator. You can reach Felix at grants@artskingston.ca.

 

APPLICATION FORMS AND GUIDELINES

Applications are submitted by email to grants@artskingston.ca. Applicants should send one (1) email with the complete application attached. Do not submit hard copies or paper copies of your application. If you require accommodations in the application process, please contact grants@artskingston.ca or call 613-546-2787 in advance of the deadline.

2021 CKAF Project Grant Guidelines
2021 CKAF Project Grant Application Form
2021 CKAF Project Grant Budget Form

 

REPORTING REQUIREMENTS

All CKAF Project Grant recipients are required to submit an Interim Report. The 2021 Interim Report deadline is 14 January 2022. If you require an extension on this report, you must contact grants@artskingston.ca before the deadline.
2021 Project Interim Report forms will be posted soon.

All 2021 Project grant recipients must submit a Final Report no more than 60 days after the project completion date and no later than 31 December 2022.
2021 Project Final Report forms will be posted soon. 

All 2020 Project grant recipients must submit a Final Report no more than 60 days after the project completion date and no later than 31 December 2021.
2020 CKAF Project Final Report Form
2020 CKAF Project Final Report Budget Form 

If you require an extension for submission of this report, you must contact grants@artskingston.ca before the deadline. Complete extension policies can be found in the 2021 CKAF Project Grant Guidelines.


COVID-19

The KAC and the City of Kingston are committed to the continuation of CKAF. We want to support our applicants and recipients through the 2020 and 2021 grant cycles. It is our priority that grant recipients are able to make the best decision for our community without fear of penalties.  If you are forced to cancel your activities or withdraw your application as a result of COVID-19, it will not impact your future eligibility as a CKAF applicant.

At this time, Ontario has outlined a COVID-19 response framework. We strongly encourage you to review this information and create a contingency plan to comply with the highest level of restriction possible, even for programs or activities scheduled for fall 2021 and winter 2021/22. Information on Ontario’s framework can be found here: https://www.ontario.ca/page/covid-19-response-framework-keeping-ontario-safe-and-open

For applicants: Please keep in mind that your application is assessed on viability. Your plans must be adaptable to new public health measures. You must include in your application contingency plans that demonstrate to the jury that you will be able to meet your goals even as the response to COVID-19 continues to evolve. If you fail to present a viable plan, it will impact the jury’s assessment of your application.

For current recipients: please contact the KAC as soon as possible if you must alter your plans or activities to comply with new public health measures. Because the situation continues to be dynamic, we anticipate that some of your activities may have to be delayed or modified. 

We encourage recipients to consider modifying their activities first; if there is no way to modify your activities to comply with public health measures, you may choose to postpone. You will be asked to provide notice in writing of your new plan and/or timeline. You may be asked to provide a revised budget. 

If it is not possible to modify or postpone, you may choose to cancel your project. Contact grants@artskingston.ca for more information on the cancellation procedure. Depending on the time of cancellation and the public health measures in place, you may be allowed to use some of your CKAF Project grant to honour artist fees, pay staff and/or pay cancellation fees. Unused funds must be returned to the KAC. More specific information for our region can be found on KFL&A Public Health’s website: https://www.kflaph.ca/en/index.aspx.

 

CKAF SUPPORT

Meetings: Schedule one-on-one remote meetings with Grants Coordinator Felix Lee: grants@artskingston.ca.

WEBINARS
Save the date, more information coming soon.

2021 CKAF: Important Program Updates, March 4th at 6:30pm.
This session will review important changes to 2021 CKAF Operating and Project Grant Programs in response to the impacts of COVID-19, and provide resources for new applicants and current recipients.
ASL and live captioning available.
Sign up by clicking here.

2021 CKAF: Applying to Project Grants, March 18th at 6:30pm.
The session is intended for new and returning Project grant applicants but is not mandatory. It will include a detailed review of the 2021 Project Grant Guidelines, Application Forms and Assessment Criteria, as well as a Q&A about the CKAF grant process.
ASL and live captioning available.

 

ACKNOWLEDGMENT REQUIREMENTS

As outlined in the Terms of Reference of CKAF funding, all grant recipients are required to acknowledge the support of CKAF by using City of Kingston and the Kingston Arts Council logos in advertising, programs, events and brochures relating to the activities for which funds are granted.

If the recipient is unable to include these logos in a design (as when, on small flyer or advertisement, space does not permit them to be legibly included), the recipient must acknowledge the support of CKAF by specifying it in the text of the item.

If you require different formats or clarification regarding the acknowledgement requirements, please contact the KAC at grants@artskingston.ca.

 

CITY OF KINGSTON LOGOS

City of Kingston (Black) 
City of Kingston (White)

KINGSTON ARTS COUNCIL LOGOS

Kingston Arts Council (B&W)
Kingston Arts Council (Colour)

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